File Management

Self-taught, AI-assisted project to categorize thousands of files according to naming conventions

Code snippet for migrating unsorted PDF files to mimic organization of sorted Adobe Illustrator files:

  
    # Prompt for the location of unsorted PDFs
$sourceFolder = Read-Host "Enter the location of unsorted PDFs"

# Prompt for the location of AI files
$aiFolder = Read-Host "Enter the location of AI files"

# Prompt for the destination folder for the sorted PDFs
$destinationFolder = Read-Host "Enter the destination folder for sorted PDFs"

# Get a list of all PDF files in the source folder
$pdfFiles = Get-ChildItem -Path $sourceFolder -Filter *.pdf

# Loop through each PDF file
foreach ($pdfFile in $pdfFiles) {
    # Get the PDF file name without extension
    $pdfFileName = [System.IO.Path]::GetFileNameWithoutExtension($pdfFile.Name)
    
    # Check if the PDF file name contains a suffix like "_R1"
    $suffix = $pdfFileName -replace '^.*_([Rr]\d+)$', '$1'
    if ($suffix -ne $pdfFileName) {
        # Remove the suffix from the file name
        $pdfFileName = $pdfFileName -replace "_$suffix$"
    } else {
        $suffix = $null
    }
    
    # Search for matching AI file in the AI folder
    $matchingAiFile = Get-ChildItem -Path $aiFolder -Recurse -Filter "$pdfFileName.ai" -File | Select-Object -First 1
    
    if ($matchingAiFile) {
        # Get the subdirectory containing the matching AI file
        $subdirectory = $matchingAiFile.Directory.Name
        
        # Construct the destination path
        $destinationPath = Join-Path -Path $destinationFolder -ChildPath $subdirectory
        
        # Create the destination directory if it doesn't exist
        if (-not (Test-Path -Path $destinationPath)) {
            New-Item -Path $destinationPath -ItemType Directory | Out-Null
        }
        
        # Move the PDF file to the corresponding subdirectory in the destination folder
        Move-Item -Path $pdfFile.FullName -Destination (Join-Path -Path $destinationPath -ChildPath "$pdfFileName$suffix.pdf")
        
        Write-Host "Successfully moved $($pdfFile.Name) to $($destinationPath)"
    } else {
        Write-Host "No matching AI file found for $($pdfFile.Name)"
    }
}

Write-Host "Script execution completed."

  

Code snippet for organizing PDFs into subdirectories, mimicking Adobe Illustrator files’ organization:

  
    # Input folder paths (replace with your actual paths)
$aiFolder = Read-Host "Enter the location of the AI files"
$pdfFolder = Read-Host "Enter the location of the PDF files"

# Function to move PDFs with matching names to PDF subdirectories
function Move-MatchingPDFs {
    param (
        [string]$aiFolder,
        [string]$pdfFolder
    )

    try {
        # Get a list of PDF files
        $pdfFiles = Get-ChildItem -Path $pdfFolder -Filter "*.pdf" -File -Recurse

        # Iterate through AI files in subdirectories
        Get-ChildItem -Path $aiFolder -File -Recurse -Filter "*.ai" | ForEach-Object {
            $aiFile = $_
            $aiFileNameWithoutExtension = [System.IO.Path]::GetFileNameWithoutExtension($aiFile.Name)
            $pdfNamePrefix = $aiFileNameWithoutExtension

            # Find matching PDF files (including revisions)
            $matchingPdf = $pdfFiles | Where-Object {
                $pdfBaseName = [System.IO.Path]::GetFileNameWithoutExtension($_.Name)
                $pdfBaseName.StartsWith($pdfNamePrefix) -and ($pdfBaseName -eq $pdfNamePrefix -or $_.Name -match "_R\d*.pdf")
            }

            foreach ($pdf in $matchingPdf) {
                # Determine the AI subdirectory path
                $aiSubdirectory = Join-Path -Path $aiFolder -ChildPath $aiFile.Directory.Name

                # Determine the PDF subdirectory path
                $pdfSubdirectory = Join-Path -Path $pdfFolder -ChildPath $aiFile.Directory.Name

                # Create the PDF subdirectory if it doesn't exist
                if (-not (Test-Path -Path $pdfSubdirectory -PathType Container)) {
                    New-Item -Path $pdfSubdirectory -ItemType Directory -Force
                }

                # Move the PDF file to the PDF subdirectory
                $pdfDestination = Join-Path -Path $pdfSubdirectory -ChildPath $pdf.Name
                Move-Item -Path $pdf.FullName -Destination $pdfDestination -Force
                Write-Host "Moved $($pdf.Name) to $($pdfDestination)"
            }
        }
    } catch {
        Write-Host "An error occurred: $($_.Exception.Message)"
    }
}

# Call the function to move matching PDFs
Move-MatchingPDFs -aiFolder $aiFolder -pdfFolder $pdfFolder

# Confirmation message
Write-Host "Processing complete."

  